Hours worked become invoices sent
Verified clock-on times, per-client rates and approved timesheets — so month-end stops being a day with a calculator and a pile of paper.
Why security billing goes wrong
It is rarely dishonesty. It is that the data arrives late and second-hand. A supervisor writes hours on a sheet, somebody types them into a spreadsheet a week later, a guard remembers a shift differently, and the client queries a line on the invoice you now cannot evidence. Every one of those steps loses a little money and a little goodwill.
When the clock-on is captured with a time and a GPS position at the moment it happens, the argument stops being about memory. It becomes a question of what your records show — and your records are complete.
From clock-on to cash
Verified attendance
The officer clocks on against a scheduled shift. Time and position are recorded automatically, along with every checkpoint scan during that shift.
Timesheet built for you
Hours accumulate against officer, site and client as the period goes along. Nobody types anything up at the end.
Supervisor approval
Variances between booked and worked hours are flagged. Your supervisor approves, amends or queries — with the evidence in front of them.
Invoice and payroll
Approved hours are priced at the rates for that client and site, producing the invoice and the payroll figures in the same pass.
The things that break simpler tools
Security billing has a lot of edge cases. These are handled, not bolted on.
Rates per client and site
Different customers pay different rates, and so do different sites for the same customer. Both are supported.
Night, weekend and bank holiday rates
Define the uplifts once and stop recalculating them by hand every December.
Different pay and charge rates
What you pay the officer and what you bill the client are separate figures, so margin per site is visible.
Variance flags
Short shifts, late starts and unbooked overtime are surfaced before invoicing, not after a client query.
Margin by site and client
See which contracts actually make money once cover, travel and overtime are counted.
Export to accounts and payroll
Excel and CSV output for your accounts package, bookkeeper or payroll bureau.
Reports your client cannot argue with
The strongest thing you can attach to an invoice is the evidence behind it. Send the patrol report alongside the bill and disputes largely disappear.
- Hours on site, by officer and by day
- Every checkpoint scanned, with times
- Missed or late patrols, shown honestly
- Incidents logged during the period, with photos
- Exportable as PDF for the client or Excel for their finance team
- Scheduled to send itself weekly or monthly
Timesheet and invoicing questions
Guards clock on and off against a scheduled shift. Those verified hours become a timesheet, the timesheet is approved by a supervisor, and approved hours are billed at the rate you have set for that client and site. You review the invoice and send it — no re-keying from a spreadsheet.
Yes. Rates are set per client and per site, and you can hold separate rates for weekdays, nights, weekends and bank holidays. A single officer covering three clients in a week bills each one correctly.
Yes. Define your uplift rules — after so many hours, or on particular days — and the calculation is applied consistently instead of depending on who did the billing that month.
That is exactly the difference the system surfaces. Booked hours and actual clocked hours sit side by side and variances are flagged for approval, so you decide what to bill before the invoice goes out rather than arguing after.
Yes. Invoices and timesheets export to Excel and CSV for import into your accounts package or to hand to your bookkeeper or payroll bureau.
It produces the verified hours payroll depends on, per officer, per pay period, at pay rates you set. Most customers export that straight to their payroll provider rather than running payroll inside the platform.
Customers commonly report that invoicing goes from most of a day to well under an hour, because the hours have already been captured and approved as the month went along.